Resources for Coordinators

Join the Gardens Network

As a garden leader, do you feel like you’re carrying all the weight on your shoulder? Are you scrambling to find resources and constantly frustrated because you’re being sent in circles whenever you have any questions? Help yourself by becoming a member of the Gardens Network!

Registration Materials

Use these materials to create a registration packet for your garden. Both PDF and Word Document versions are available. Please use the version that better suits you and change the information as needed to match your garden’s operations.

Registration Forms:
Garden Plot Fee Charts:
Demographics Forms:

*Garden leaders should mail their completed DEMOGRAPHICS FORMS or a compilation of the DEMOGRAPHIC DATA to: 
Community GroundWorks
Attn: Gardens Network
3601 Memorial Drive, Suite 4
Madison, WI 53704

Half Mile Radius Garden Maps:

*Please insert the map on the back of your demographics form or print copies to have available at your garden registration day.

Garden Management 101

A community garden is a wonderful resource, but it requires some work and commitment to create and maintain. Community gardens function best when volunteers collaborate to coordinate the garden. These resources have been developed to help volunteer community garden leaders manage their gardens.

Click on each title to download a PDF copy.

Communication Resources

Starting a Garden

Resources for those interested in starting a community garden.

Special Needs Resources

The individuals, families, and households with plots in Madison’s community gardens are a diverse group. Those with physical and other challenges can participate in the valuable and satisfying act of gardening if gardens are designed inclusively. When designing a new garden, or making improvements to an existing garden, these resources provide thoughtful suggestions.

  • Accessible Raised Beds (PDF)
  • Universal Design for Community Gardens (PDF/Doc)

Leadership and Facilitation

Providing effective leadership takes practice and can be extremely challenging, yet rewarding. These resources may give you some food for thought.

  • Constructive Conflict (PDF)
  • Facilitating Meetings (PDF)
  • The Many Faces of Leadership (PDF)
  • Volunteer Program Checklist (PDF)

Sample Documents

These documents were created by individual gardens for various purposes, and have been shared here with you to provide guidance and inspiration. You may edit them for your purposes.

  • Expectations & Information: Saint Paul (Doc)
  • Invitation To Garden Flyer: Marlborough Park (Doc)
  • Neighborhood Outreach Article: Quann (Doc)
  • Plot Assignment Criteria: Quann (Doc)
  • Registration Day Postcard: Gammon (Doc)
  • Sign To Discourage Theft: Quann  (Doc)
  • Plot Monitoring Guidelines: Eagle Heights (PDF) & Troy (PDF)
  • Garden Map: McFarland (PDF)
  • Handbook: McFarland (PDF)
  • Helping Hand Signs: McFarland (PDF)
  • Incident Reports: McFarland (PDF)
  • Plot Management: McFarland (PDF)
  • Garden Plot Application: Troy (PDF)
  • Plot Status Guidelines for Gardeners: Troy (PDF)
  • Pre-drafted Email Reference List for Plot Monitors: Troy (PDF)
  • Spring Registration Post Card: Troy (PDF)
  • Volunteer Team Descriptions: Troy (PDF)

Gardens Network Summit Materials

Please see our Summit Materials page for a list of resources from our annual Gardens Network Summit.

Garden Enhancement Grant

Please visit our Micro-grant Program page for more information.

Interested in getting involved with an existing community garden? Find a Garden Near You